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Planning a baby shower can be an extremely exciting experience. Between the cute decor, the sweet snacks and the plethora of adorable themes, crafting the perfect party can be almost as fun as the party itself!
But before any baby shower comes the invite. Figuring out how to word your baby shower invitation can end up feeling like the hardest part of the whole planning process. If you’re in the midst of figuring out what you’re going to write on your invitations, we’re here to help support you through that process.
In this comprehensive guide, we’ll go over everything you need to know about baby shower invitations. From the key details you should cover to sweet note suggestions you might want to include, this guide will have you ready to tackle invitation writing by the time you’re done reading it.
And don’t forget to check out our guide to the latest baby shower trends to get the scoop on this year’s top themes. We’ve also got you covered with plenty of ways to word a baby shower card, making it easier to send the parents-to-be a heartfelt note.
Information to include on a baby shower invitation
It’s important to give your guests all the details they’ll need to plan ahead for your party. This means you’ll want to pass along any information pertaining to the party’s date, time and location—at the very least! We’ve listed out info to include here.
1. Date and time
Make sure to include the date of your party clearly on your baby shower invitation. You can format the date and time in numerous ways, depending on the type of party you’ll be hosting.
For a more casual baby shower (i.e. at home, at a family member’s house, etc.):
Ex. 5/11/2024 at 3 PM
For a more formal baby shower (i.e. at a restaurant, at a hotel, etc.):
Ex. Saturday the eleventh of May at three o’clock in the afternoon
2. Location
This one’s a no-brainer! You’ll need to at least provide your guests with an address for the event. If you’re holding your baby shower at a private home, indicate at whose residence the party is being held. If you’re holding your party at a restaurant or other establishment, indicate the venue’s name.
Ex. The Anderson Residence
58 Lone Pine Rd.
Omaha, NE
Ex. Cedar Falls Restaurant
45 Mountain View Rd.
Denver, CO
3. Dress code
Let your guests know how to dress for the event. Typically, baby showers trend on the formal side, though recently, hosts are opting for more casual gatherings, too. If dress code is an important factor of your event, indicate attire guidelines on your invitation.
4. Guest(s) of honor
Indicate who the guest or guests of honor will be at the event. The guest of honor is typically the mama-to-be, but you may also host a baby shower in honor of the papa-to-be. If you’re hosting a couples’ shower, be sure to list the names of both expecting parents on your invitation.
Ex. Join us for a baby shower honoring [expecting parent’s name]
Ex. You’re invited to a baby shower in honor of
[expecting parent’s name] and [expecting parent’s name]
5. RSVP information
Evite simplifies the RSVP process because guests RSVP to your event directly through your Evite! Instead of having to keep track of emails, text messages and phone calls, you can find all of your RSVPs right on your invitation—and they even update in real-time!
If you would like your RSVPs in by a certain date, you can provide guests with an RSVP deadline on your invitation.
6. Gifting information
With Evite, you can include up to three registries from retailers of your choice directly on your invitation. You can include a baby fund, too! Read more about Evite’s gifting options here.
Because a baby shower can be such a joyous celebration for the guest of honor and guests alike, it is also typical to include a sweet sentence or on-theme pun or phrase to tie the whole invitation together. We’ll cover wording suggestions below!
Baby shower invitation wording examples
In many cases, the theme of your party will dictate how you choose to word your invitation. An invitation to a themed baby shower will often include a cute or punny line of writing at the top related to the theme.
For a citrus-themed baby shower:
A little cutie is on the way!
For a celestial-themed baby shower:
We’re over the moon!
For a bee-themed baby shower:
Sweet as can bee!
For a storybook-themed baby shower:
A new chapter begins!
For an outdoors-themed baby shower:
A new adventure begins!
For a boys’ baby shower:
Here comes the son!
For a girls’ baby shower:
Girls run the world!
For a bear-themed baby shower:
Our little cub is on the way!
For an animal-themed baby shower:
Here comes the wild one!
If you are hosting a non-themed or a gender-neutral baby shower, you may want to include a more generic snippet of writing at the opening of your invitation, such as:
- A little one is on the way!
- Welcome, little one!
- Hello, baby!
- Oh, baby!
- Let’s celebrate!
Next, you’ll want to verbally extend your invitation to your guests, provide information about the party and indicate who the guest of honor is. Some examples include:
- Please join us for a baby shower honoring [guest of honor’s name]
- Join us as we celebrate the mama-to-be [guest of honor’s name]!
- You’re invited to a baby shower in honor of [guest of honor’s name]!
- We’re having a baby shower for [guest of honor’s name]!
How to format a baby shower invitation
Once you’ve figured out what to write on your baby shower invitation, the next step is putting it all together. We’ve included a few examples below to help you figure out how to format your invitation.
Customize your baby shower invitations with Evite
Customizing your baby shower invitations is easy with Evite. To create an extra special invitation for your baby shower, it’s important to select the right design for your party! Once you’ve found your favorite template, personalize it using Evite’s text editing tools and design features.
Evite offers plenty of text editing features to format your invitation template. You can:
- Change your font
- Adjust text size
- Select text color
- Move text boxes
You can also customize your envelope and invitation:
- Add stamps and stickers
- Select an envelope and patterned liner
- Change the background behind your invitation
You can also take control of gifting with your Evite invitation:
- Add up to three registries
- Add a baby fund
- Include Amazon gift suggestions
Yup, you read that right! With Evite, you can add up to three registries directly to your invitation, making gifting a total breeze for your guests. If you’ve already built a registry with a retailer, you can simply link it to your invitation. If you’re planning on building a registry, but not sure where to start, we suggest making an Amazon registry for the most streamlined process. Once your registry has been created, all you have to do is add the link to your invitation. You can find even more information about Evite’s gifting options here.
And if you’re looking to plan a different party for celebrating new life, Evite offers a wide variety of baby sprinkle invitations, sip-and-see invitations and gender reveal invitations. Our selection of parenthood journey invitations also includes an array of inclusive designs for celebrating different types of family planning.
When should I send out baby shower invitations?
Baby showers are typically thrown during the third trimester and can occur as late as a month before the baby’s due date. Once you’ve figured out when you’ll be holding your baby shower, it is best to send out baby shower invitations 6–8 weeks in advance. By giving your guests ample time to RSVP, they’ll be able to mark their calendars and make arrangements to attend your celebration! You can read more about when to send out baby shower invitations here.
And just like that, you’re ready to get started on your baby shower invitations! Read up on baby shower etiquette and learn more about the top games to play at a baby shower to prep yourself for all aspects of your party.
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What makes Evite SignUp Sheets different from SignUpGenius?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than SignUpGenius:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a signup sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, signup sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a signup sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a signup sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a signup sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
